In June 2021, the Massachusetts legislature passed a law providing paid sick leave to all employees in the Commonwealth for reasons related to COVID-19. The legislation, which established a COVID-19 Emergency Paid Sick Leave Fund, was initially set to expire on September 30, 2021. With the recent increase in positive cases, largely due to the Delta variant, the state has extended the leave through April 1, 2022, or until the $75 million of federal funds has been exhausted.
All employers operating within the state of Massachusetts are required to provide 40 hours of COVID-19 emergency paid sick time to full-time employees, and the equivalent of two weeks’ time to part-time employees. Employees may use paid sick time for any of the following reasons:
- To seek or obtain a medical diagnosis, care, or treatment for COVID-19 symptoms;
- To self-isolate and provide care for themselves due to their own COVID-19 diagnosis;
- To obtain the COVID-19 vaccine, including boosters;
- To recover from any injury, disability, illness, or condition related to the COVID-19 vaccine;
- To care for a covered family member who needs a medical diagnosis, care, or treatment for COVID-19 symptoms;
- To care for a covered family member who is self-isolating due to a COVID-19 diagnosis;
- To care for a covered family member who is obtaining the COVID-19 vaccine;
- To care for a covered family member who is recovering from any injury, disability, illness, or condition related to the COVID-19 vaccine;
- To quarantine following an order or other determination by:
- A local, state, or federal public official;
- A health authority with jurisdiction;
- The employee’s employer; or
- The employee’s health care provider that the employee’s presence on the job or in the community would jeopardize the health of others because the employee has been exposed to COVID-19 or is exhibiting symptoms of COVID-19, regardless of whether the employee has been diagnosed with the disease; or
- To care for a family member who is the subject of such a quarantine order or determination, regardless of whether the family member has been diagnosed with COVID-19. This may include a situation in which the employee’s child school or daycare is closed due to the pandemic by order of a federal, state, or local official and the employee is unable to work or telework due to the closure.
Family members covered under the leave include the employee’s spouse, domestic partner, child, parent, grandparent, grandchild, sibling, parent of domestic partner, and any legal guardians.
Employees must complete a leave request form to take paid sick time under this law and submit it to their employer as soon as possible. Employers are required to keep these forms, and any COVID-19-related documents, in a confidential medical file for the individual employee; retaining COVID-19 documents in an employee’s personnel file is strictly prohibited.
Note: Employers may not require employees to use other types of available paid leave prior to using COVID-19 sick leave. In addition, employers may not require an employee to find a replacement to cover shifts during the use of COVID-19 sick leave.
Employers are eligible to be reimbursed for the time provided to employees via Mass Tax Connect, if they are not already seeking reimbursement through other COVID-19 relief funding programs (e.g., Families First Coronavirus Response Act).
Employers Next Steps
- Be sure to display the COVID-19 sick time poster in a conspicuous location within the workplace or provide electronically to those employees who are working remotely.
- Continue to maintain employee-related COVID-19 documents in a separate confidential medical file.
- Review HRK’s Remote Workforce Planner to ensure your workforce is set up for success when working remotely.
- If you are a Full-Service or Virtual HR client and would like our assistance with updating your remote work policy, please email us.
The People Simplifying HR
For almost twenty years, HR Knowledge has made it our mission to demystify the complex and daunting process of HR management. We do more than just provide the level of service and technology you’d expect from an industry leader. We combine an unparalleled passion for service with our decades of HR, payroll, and benefits experience to provide our clients with personalized and actionable advice that is second–to–none. From managed payroll to employee benefits to HR support, we can help your organization thrive, grow, and reduce operating costs—no matter what industry you serve. Whether you’re interested in our Full-Service solution or just need your employee handbook written, HR Knowledge can help you minimize risk while staying on top of compliance regulations. The bottom line? We’re not just another cloud-based technology company that also does HR, #WeAreHR. Get the scoop on how we can help you simplify HR.
This content is provided with the understanding that HR Knowledge is not rendering legal advice. While every effort is made to provide current information, the law changes regularly and laws may vary depending on the state or municipality. The material is made available for informational purposes only and is not a substitute for legal advice or your professional judgment. You should review applicable laws in your jurisdiction and consult experienced counsel for legal advice. If you have any questions regarding this content, please contact HR Knowledge at 508.339.1300 or email us.