e-Alerts

e-Alert: Two New California Laws Make Significant Changes to Employer Safety and Health Obligations

By November 8, 2021 No Comments

Background

Two California bills recently signed into law include amendments to the state’s workplace safety regulations. Assembly Bill (AB) 654 revises employers’ COVID-19 reporting and notification requirements. Senate Bill (SB) 606 creates new classes of violations and dramatically increases liability for noncompliance with written workplace safety and health programs.

Summary

Assembly Bill 654

Effective October 5, 2021, AB 654 amended several terms of California’s AB 685, which outlined COVID-19 exposure notification and reporting requirements. While most of the changes ease the administrative burden, employers should remain diligent in their compliance efforts. Major changes include:

  • The new law clarifies the reporting of COVID-19 exposure notifications to bargaining representatives and pares down the group of individuals that should be notified.
  • The outbreak reporting timeline is now one business day or 48 hours, whichever is later. Employers are also not required to provide notice on weekends and holidays.
  • Health care centers, community clinics, community care facilities, and childcare facilities have been added to the list of entities exempt from reporting.
  • For the purposes of exposure notifications, the definition of “worksite” has been revised to specifically exclude telework. Additionally, employers with multiple locations are required to only notify employees who were at the same worksite.
  • The notification requirement for COVID-19 benefits has been refined to now include only employees who were on the premises at the same worksite as the qualifying individual during the infectious period.
  • The list of individuals who need to be notified of cleaning and disinfection plans has been simplified to include only the employees, employers of subcontracted employees, and exclusive employee representatives who were on the premises at the same worksite as the qualifying individual within the infectious period. This list is more specific than the prior requirement.

Senate Bill 606

Effective January 1, 2022, SB 606 will include two new categories of employer violations as well as additional Cal/OSHA enforcement tools.

The first new category of Cal/OSHA violations is considered “egregious violations,” which means one or more of the following is true:

  • The employer intentionally — through conscious, voluntary action or inaction — made no reasonable effort to eliminate a known violation;
  • Violations resulted in worker fatalities, three or more hospitalizations, or many injuries, illnesses, or exposures caused by a workplace hazard or condition.
  • Violations resulted in consistently high rates of worker injuries or illnesses;
  • The employer has an extensive history of prior violations;
  • The employer has intentionally disregarded its health and safety responsibilities;
  • The employer’s conduct amounts to clear bad faith in the performance of its duties; or
  • The employer has committed a large enough number of violations to significantly undermine the effectiveness of any existing safety and health programs.

The law requires that each instance an employee is exposed to the violation be considered a separate violation, which could result in impressively large fines and penalties.

The second new category of Cal/OSHA violations is considered “enterprise-wide.” This category creates a rebuttable presumption that an employer has committed an “enterprise-wide” violation if either of the following is true:

  • The employer has a noncompliant written policy or procedure, or
  • Cal/OSHA has evidence of a pattern or practice of the same violation committed by the employer at one or more of its worksites.

If an employer is unable to rebut the presumption and show that other worksites have different and compliant policies and procedures, Cal/OSHA may issue an enterprise-wide citation, requiring a corporate-wide abatement with heightened penalties up to a maximum of $124,709. The new rule also allows Cal/OSHA to subpoena if the employer fails to provide requested policies and procedures promptly.

Employers Next Steps

  • California employers should review their notification processes to ensure compliance with the law.
  • Multi-site employers should review their written policies and procedures and make their programs location-specific where possible to ensure they do not violate specific occupational health and safety provisions.
  • If you are a Full-Service or Virtual HR client and have questions about this e-alert, please email us.

The People Simplifying HR

For almost twenty years, HR Knowledge has made it our mission to demystify the complex and daunting process of HR management. We do more than just provide the level of service and technology you’d expect from an industry leader. We combine an unparalleled passion for service with our decades of HR, payroll, and benefits experience to provide our clients with personalized and actionable advice that is second–to–none. From managed payroll to employee benefits to HR support, we can help your organization thrive, grow, and reduce operating costs—no matter what industry you serve. Whether you’re interested in our Full-Service solution or just need your employee handbook written, HR Knowledge can help you minimize risk while staying on top of compliance regulations. The bottom line? We’re not just another cloud-based technology company that also does HR, #WeAreHR. Get the scoop on how we can help you simplify HR.

This content is provided with the understanding that HR Knowledge is not rendering legal advice. While every effort is made to provide current information, the law changes regularly and laws may vary depending on the state or municipality. The material is made available for informational purposes only and is not a substitute for legal advice or your professional judgment. You should review applicable laws in your jurisdiction and consult experienced counsel for legal advice. If you have any questions regarding this content, please contact HR Knowledge at 508.339.1300 or email us.

 

DOWNLOAD PDF
https://www.hrknowledge.com/wp-content/uploads/2021/10/e-Alert_Medicare-Part-D-Notice-Reporting-Reminder.pdf